Entering Expenses

Table of Contents

Registering & Logging In

Logging into Web Time Entry through Able / Talent Platform Profile (preferred)

Bullhorn Time and Expense Portal

MOBILE APP

Entering Expenses

Expenses Tab

Registering & Logging In

There are three different ways to log into our timeportal our system:

• Talent Platform / Able* - where you completed your new hire onboarding documents

• Directly in the Bullhorn Time and Expense Portal

• Using the "Bullhorn Time and Expense Mobile" mobile app

All are recorded in the same system, but Talent Platform (Able) is the easiest way to gain access because you should already have a profile from your initial onboarding!

Logging into Web Time Entry through Able / Talent Platform Profile (preferred)

• Log into your Able / Talent Platform onboarding profile. You should have received a registration email from alerts@ableteams.com when you started with us. https://app.ableteams.com/profile/#/eighteleven/hq/login

• Select Time Entry on the left side of your screen to enter your time entry dashboard.

  

Bullhorn Time and Expense Portal

Before you use the direct portal for the first time, you will need to create an account. Registration works only for individuals signing in to record their own time. Follow the below steps to register for your account: 

1. Go to https://sl2-www.bte.bullhornstaffing.com/

2. Select Register to create a new account

3. On the Register screen, enter your email address and a unique passwordYour email address and chosen password will be your login information, moving forward

4. In the general setting section, enter your name and the last 4 digits of your SSN/SIN.

5. Enter your contact and notification preferences and click Register.

6. Choose the correct assignment and select next to view your timesheet dashboard where you can enter time.

You don't have to register if they are logging in through a Talent Platform (Able) account that is already set up in the system

MOBILE APP

• You can use the "Bullhorn Time and Expense Mobile" mobile application- please click for instructions on Mobile Log In as well as Entering Time with Mobile App.

  

Entering Expenses

When creating a Web Time Entry Expense Report, the first step you should take is uploading expense receipt images for your report. When you create the report later, you'll enter expenses in the application and link the receipt image to the expense line item for approvals and audits.

Will only be available for assignments with Expense Submissions enabled

Tip: Receipt images must be in one of the following formats in order to upload: .png; .jpg; .gif; .tif; .pdf and less than 4 MB image size.

Expenses Tab

1. Click the "Expenses" tab in the top BTE navigation menu for the Expenses section.

2. Under 'Step 1: Upload Receipts' Click Upload File(s) From Your Computer.

Use one of the following methods to create a file or image:

• Take a photo from your smart phone and upload or email it to your computer.

• Scan documents and save as images on your computer.

• Convert an existing image from your screen. Right click and choose Edit or Open With to convert the image to one of the acceptable image formats.

Capture a picture of your screen using {Fn+PrScr} or {Alt+PrtScrn}, paste to Paint, then save as one of the acceptable image formats.

• If you are using Paint, make sure the image is on one page, not a multi-page document.

3. In the Upload Images window, click +Add Files.

• Find receipt images on your local drive - either double click on the image or drag and drop it into the Upload Images window. Repeat for as many images as necessary.

• Upload the image by clicking Start next to the image or upload multiple images by clicking the black Start Upload button at the top of the window. 

  

• Once receipt upload(s) are complete, a list will appear. Click Close.

4. Under 'Step 2: Uploaded Images Appear' ensure Uploaded Images Appear in the Receipt Bank.

5. Under 'Step 3: Start a New Expense Report'

• Select the week ending date for your expense & click Start a New Report.

• The Expense application window will appear. The Receipt Bank on the left will display the uploaded expense image(s).

• The Reimbursements panel on the right is used to enter expense items.

Complete the following fields:

• Report Name: This is an optional field that can be used to clarify what the expense report is for (i.e., ABC Client On-Site Visit)

• Client: Select the client where you are working.

• Assignment: Select your assignment.

• In the Expense Details section, select the Date and Expense Code. Enter the expense amount and a description of the expense item.

• Click + Line to add a new expense item if there are multiple images displayed in the Receipt Bank panel on the left.

• Save.

  

• Click the Attach To button to attach an image to an expense report that has already been created. (In the window that appears, select the report you want to attach the image to.)

• Click Attach to attach the image(s) to the expense report. You will receive a pop up saying the receipt attached successfully. 

  • After submitting an expense report with an image from your Receipt Bank, you can delete the image from the bank to stay organized.

• A question window will ask you if you are finished entering all items from the image.

• Click Done with Image, as all expense items related to the image have been entered.

• If an image that has multiple pages is uploaded, the Group Multi Page Images window will come up.

          i. If the pages are all for one receipt, select # of Pages Group Together? --> Yes
          ii. If you uploaded one image that is actually multiple receipts, select # of Pages Group Together? -->                 No. Each page will upload as a separate receipt.

6. Submit for Approval

• Click Submit for Approval and then Yes when asked if you are sure if you want to submit.

7. View submitted expense reports by clicking Existing Expense Reports.