Submitting Expense Reports in Bullhorn Time & Expense (BTE)

The expense screens in Bullhorn Time & Expense (BTE) have a new look. If your dashboard looks different from what you remember, you're in the right place — nothing is wrong with your account. This article walks you through creating and submitting an expense report in the updated system.

What changed

BTE moved to a new, more guided expense experience. Instead of building a report inside a separate pop-up window, everything now happens on the Expenses tab of your dashboard: you upload your receipts to a Receipt Bank, create a report, add your expenses, and submit — all in one place. Your existing reports are still there and were not lost in the update.

The quick version

Upload your receipt(s) → Create your expense report → Add expenses & attach receipts → Submit for approval → Track status until paid.

Step 1: Upload your receipts (optional, but recommended)

Your receipts live in the Receipt Bank on the Expenses tab. There are two ways to get them there:

Upload from your device

1. Go to the Expenses tab on your dashboard.
2. Next to the Receipts heading, click Add.
3. Select your receipt file and click Open. It will appear under the "Uploaded" heading, ready to attach.

Email your receipt in

1. Snap a photo of your receipt.
2. Email it as an attachment to expenses@peoplenet-us.com. It will appear in your Receipt Bank within a few minutes.

Accepted file types: .jpg, .jpeg, .png, .gif, .tif, .pdf — and each file must be under 4 MB.

Step 2: Create your expense report

1. On the Expenses tab, next to Expense Reports, click Create.
2. Fill out the fields:
   • Report Name — a unique name (for example, "ABC Client On-Site Visit – Week of 5/4").
   • Client Assignment — choose your assignment from the drop-down.
   • Week Ending — select the week the expense falls under.
3. Click Create.

Step 3: Add your expenses and attach receipts

1. Click Add Expense.
2. Attach a receipt:
   • Already uploaded? Click Browse Available Receipts and pick it from your Receipt Bank.
   • Not uploaded yet? Click Back to Receipt to upload it now.
3. Enter the Transaction Date.
4. Select the Expense Type (Meals, Mileage, Lodging, etc.).
5. Fill in any additional fields — these vary depending on the expense type you chose.
6. Adding another expense from the same receipt? Click Add Expense again. Otherwise, click Save Expense.

Step 4: Submit for approval

1. Click Submit Report.
2. On the confirmation pop-up, click Confirm and Submit.

Your report routes to your client manager for approval. You can track its status from your Expenses tab.

Step 5: Track your report

The Expenses tab shows your report totals by status at a glance. Click the blue arrow next to View Reports for the full list. Here's what each status means:

Managing your Receipt Bank

To view, sort, or clean up your receipts: Expenses tab → blue arrow next to View Receipts. From there you can toggle between Images and File Name view, sort by upload date or alphabetically using the filter button, and delete receipts by clicking Select, choosing them, then Delete.

Frequently asked questions

Why does my expense dashboard look different?
BTE released a system-wide update to the expense screens, so everyone's dashboard changed at once. It's not specific to your account, and your existing reports are still there.

Where's the old Expense Application pop-up window?
It's been replaced. You now build reports directly on the Expenses tab instead of in a separate window. The information you enter is the same — just laid out differently.

Is my saved or submitted report still there?
Yes. The update didn't remove your reports. Find them on the Expenses tab under the blue arrow next to View Reports.

Can I edit a report after I submit it?
Yes, as long as it hasn't been approved yet. Use Edit this Report under View Reports. Once approved, it locks.

I emailed a receipt in but it never showed up.
The most common cause is emailing from an address that isn't on your approved senders list — it fails silently with no error. Add your email under Manage Email Addresses (see Step 1) and resend.

My receipt won't upload.
Check that the file is one of the accepted types (.jpg, .jpeg, .png, .gif, .tif, .pdf) and under 4 MB. If it still won't go through, submit a ticket and we'll help.

I picked the wrong Client Assignment or Week Ending.
Those can't be edited once a report is created. Delete the report and create a new one with the correct details.

Quick reference

Still need help?

If your question isn't answered here, submit a support ticket or reach out to your recruiter, and we'll get you sorted out.